Student Senate Constitution and By-Laws

PREAMBLE


WE, the students of Clinton Community College, aware of our God-given right and responsibilities and desiring truth, in order to form an organization for the promotion and regulation of student activities and social events, unite through the establishment of a Student Senate, based on democratic principles to further these conditions and activities that will lead to a more rewarding life, and thus will help us to successfully meet the many responsibilities that are ours today, and will be ours upon being graduated, do hereby ordain and establish this Constitution and set of By-Laws, and assume the powers and responsibilities of self-government.


ARTICLE I - NAME AND PURPOSE

SECTION I:


The name of the organization shall be the Student Senate of Clinton Community College, Clinton, Iowa. The
Student Senate shall be the governing body for any student enrolled in a credit class at Clinton Community College.

SECTION II:


The Student Senate shall promote and regulate the academic support services, extracurricular and social activities which the Student Senate deems necessary. The primary purposes of this organization are:

  1. To promote the welfare of the college as an educational institution through legislation, and through
    cooperation with the school administration, faculty and community.
  2. To promote the general welfare of the students.
  3. To promote honor, trust, loyalty and unity among the students of the college.
  4. To be an active Student Senate for student communication.
  5. To enlist, recruit and encourage students to participate in Student Senate projects.
  6. To act as a liaison between the students and the college administration and to represent the students on
    college committees, boards, councils and organizations as mutually agreed to by the Student Senate
    and college administration.
  7. To encourage academic excellence within the realm of providing social, recreational, educational, and
    cultural activities and academic support services.
  8. To exercise general supervision over the chartering and funding of student organizations and activities
    through student activity monies.


SECTION III:


Since all responsibilities of the Student Senate are delegated, and since the president of the college is legally responsible for the conduct of the students, the college president shall have the power to stay any action of the Student Senate and the students. In case the college president stays Student Senate action, within a suggested two weeks, a conference must be held in which the college president and the members of the Student Senate shall discuss the issues involved. If, after the conference with the president, a solution has not been reached, the Student Senate retains the right to hold a conference with the Chancellor of the Eastern Iowa Community Colleges, which is suggested be held within two weeks. After the conference with the Chancellor, if a solution still has not been reached, the Student Senate, by a two-thirds (2/3) vote of the entire Student Senate, may appeal to the Eastern Iowa Community Colleges Board of Directors. The decision reached by the Eastern Iowa Community Colleges Board of Directors would become final and binding.


SECTION IV:


Powers, responsibilities and purposes of the Student Senate are as follows:

  1. To allocate monies for student activities, academic support services and organizations recognized by
    Student Senate and the college administration;
  2. To determine qualifications and proper conduct for members of the Student Senate;
  3. To affiliate or participate with other student government organizations on local, state and national levels;
  4. To regulate all student elections in conjunction with the Election Committee appointed by the Student
    Senate;
  5. To oversee the activities of all campus clubs and organizations. All meetings of such shall be “open”
    meetings;
  6. To use any reasonable measure to promote the purpose of the Student Senate;
  7. To set the requirements of taking part in trips and conventions at the local, state and national levels for
    Student Senate activities;
  8. To allocate funds for any venture which is a benefit to the students or to the College. Student Senate
    expenditure commitments shall be confined to the current academic year and must keep a positive
    balance at the end of the fiscal year.
  9. To allocate funds for any venture which is a benefit or need of faculty, administration, and college in
    general. This requires a two-thirds (2/3) vote of the Student Senate;
  10. To require financial reports at the end of each semester for all clubs and activities and to require a
    midterm report if necessary. A minimum of ten (10) days notification will be given to each club and
    activity by the Finance Committee;
  11. To recommend the appropriate level of activity fees;
  12. To request an audit once each year from all clubs and organizations which request funding, to
    be submitted to the Finance Committee, ten (10) days notification given;
  13. To hold special elections when needed;
  14. To work for the needs of the students at the local, state and national levels through political process;
  15. To make every effort to represent all students at Clinton Community College on a fair and equal basis;
  16. To allocate monies whenever necessary during school vacations and holidays by a majority vote
    of Student Senate members present at a special meeting, provided that two-thirds (2/3) of elected
    Senate members are present.


ADDITIONS:


All students of Clinton Community College are bound to adhere to the rules and regulations set forth in this Constitution and By-Laws. All students of Clinton Community College are also bound by the rules and regulations set forth in the Student Code of Conduct.

In the event the Student Senate president is unable to fulfill his or her task of presiding over the meeting, the order of presiding officer shall follow the proceeding manner: vice president, secretary, treasurer. If no cabinet member is present, the advisor shall cancel the meeting.

No student activity money or student fees may be allocated in any manner, way or method for scholarships. Activity money will be used only for the promotion of social, educational, entertainment, cultural and academic support service.

ARTICLE II - STUDENT SENATE MEMBERSHIP


SECTION I:


The membership of the Student Senate shall consist of students paying tuition and maintaining at least a minimum of six credit hours registered per term at EICC.


SECTION II:


All members of the Student Senate must have at least a 2.00 cumulative grade point average to qualify for membership on the Student Senate and must maintain a 2.00 cumulative grade point average verified by the Registrar’s office to the Student Senate advisor. A student who does not meet the 2.00 cumulative grade point average requirement will qualify to be a member if they have attained a 2.50 grade point or higher for the term prior to elections and must maintain a 2.50 grade point or higher during the tenure of their office, verified by the Registrar’s office to the Student Senate advisor.


SECTION III:


The Student Senate shall consist of the following members:

  1. It is recommended that the President be a returning student at EICC.
  2. It is recommended that the Vice President be a returning or incoming student at EICC.
  3. It is recommended that the Secretary be a returning student at EICC.
  4. It is recommended that the Treasurer be a returning or incoming student at EICC.
  5. Four sophomore senators.
  6. Four freshmen senators
  7. Two evening Senators

 

ARTICLE III - ELECTIONS OF STUDENT SENATE MEMBERS

SECTION I:


Each candidate for the Student Senate shall file a petition of candidacy containing the following signatures: president, 50; vice-president, 50; secretary, 40; treasurer, 40; evening senator, 20; sophomore senator, 30; freshman senator, 30. The petition shall be signed by the candidate and filed with the Student Senate advisor.


SECTION II:


Election of officers shall be held at least one week prior to the election of Senators. Candidates not elected to an office shall be eligible to run for Student Senator without further petitioning.


SECTION III:


The spring election shall be held no later than the last academic day in April. Those elected shall assume office upon the graduating date of the outgoing members, and shall continue serving on the Student Senate the following academic year. The fall election shall be held no later than the last academic day in September.


SECTION IV:

  1. Campaigning is defined as a series of organized planned actions for a particular purpose as for electing a
    candidate.

  2. There is to be no written campaigning in the restrooms, the premises of the auditorium, on glass and/or
    painted surfaces, and outside of the building.

  3. Within campaigning for elections and running for elective positions, candidates must keep their
    promotion of election within positive reinforcement. Negative and/or slanderous remarks or
    propaganda of competing candidates, whether written or verbal, is prohibited.

  4. All campaigning materials must be removed the day following elections by 3:00 p.m.


ARTICLE IV - OFFICERS AND DUTIES


SECTION I:


The president of the Student Senate shall have the following powers, responsibilities, and duties:

  1. To be responsible for the organization of the Student Senate;
  2. To preside at the meetings of the Student Senate;
    3. To call special meetings of the Student Senate, Executive Cabinet, or any committees when necessary;
    4. To see to the execution of all motions passed by the Student Senate;
    5. To appoint students to fill any vacancies until a special election may be held to fill such vacancies on the
    Student Senate;
    6. When not presiding over a meeting, to be a voting member;
    7. To have tie-breaking voter power;
    8. To be considered a member of all committees;
    9. To act as spokesperson for the Student Senate, the Executive Cabinet of the Student Senate and the
    students of Clinton Community College;
    10. To require committee written reports as often as considered necessary.



SECTION II:



The vice-president of the Student Senate shall have the following powers, responsibilities, and duties:

  1. To be presiding officer in case the president is unable to discharge any of the duties of his or her office;

  2. To be considered a member of all committees;

  3. To temporarily fill the office of president if a vacancy occurs, according to the rules and regulations set forth in this Constitution and By-Laws;

  4. To act as spokesperson for the Student Senate, Executive Cabinet of the Student Senate and the students of Clinton Community College when so designated by the president of the Student Senate.


SECTION III:


The secretary of the Student Senate shall have the following powers, responsibilities, and duties:

  1.  To act as recorder of the Student Senate;

  2. To act as presiding officer in the absence of the president and vice president at all meetings, quorums,
    committee meetings, boards, councils and whenever the president and vice-president are unable to
    discharge any of the duties of their office;

  3. To make a copy of the minutes at each meeting available to the students which shall be posted on the
    Student Senate bulletin board. Minutes shall also be available to each Student Senate member and the
    Student Senate advisor, and one permanent copy shall be placed in the Student Senate file prior to the
    next meeting of the Student Senate. All minutes shall be signed by the secretary;

  4. To be responsible to the president of the Student Senate in the coordination of communication among
    Student Senate members, Student Senate advisor, administration and faculty at Clinton Community
    College when so designated by the president of the Student Senate.


SECTION IV:


The treasurer of the Student Senate shall have the following powers, responsibilities, and duties:

  1. To report to the Student Senate at each financial meeting the financial condition of the accounts
    controlled by the Student Senate;
  2. To make an audit once each year of all clubs, activities and organizations funded by the Student Senate,
    ten (10) days notification given to clubs, activities and organizations of due date. Audits must be
    conducted prior to budget hearings;
  3. To serve as chairperson on the Financial Committee;
  4. To act as presiding officer at all meetings, quorums, committee meetings, councils, boards and whenever
    the president, vice-president, and secretary are unable to discharge the duties of their offices.
  5. To work closely with the Student Activities Facilitator and the Student Senate Advisor.
  6. To have all documentation of all transactions.


SECTION V:


All Student Senate members shall follow procedures for meetings according to Roberts Rules of Order, with the exceptions stated in these Constitution sections.


ARTICLE V - COMMITTEES

SECTION I:


The Student Senate, to effectively govern itself, shall establish committees, boards, councils, or other organizations made up of members of the Student Senate and other students of Clinton Community College as needed. All committees are responsible to the president of the Student Senate. Additional committees may be added as needed.


SECTION II:


All powers, responsibilities and duties of the Student Senate committees shall be delegated by the Student Senate at the time of formation of each Committee.


ARTICLE VI - IMPEACHMENT, REMOVAL, AND VACANCIES

SECTION I:


Any member of the Student Senate shall be removed for disciplinary reasons based on character failure to exercise his or her duty as a Student Senate member. Members of the Student Senate shall conduct themselves in the proper manner expected of Student Senate leaders both on and off campus. Failure to comply with any of the above requirements will result in the initiation of removal procedures. An attendance policy for Student Senate members will be decided by the Student Senate at the regularly scheduled meeting following the election of new Senate members. Failure to comply will result in the initiation of removal procedures.


SECTION II:


Removal and impeachment proceedings will take place in the following manner: the member shall be verbally warned by the Executive Cabinet. Failure to comply with the verbal warning from the Executive Cabinet will result in a written warning from the Executive Cabinet. A third warning from the Executive Cabinet shall result in the initiation of removal and impeachment proceedings. All removal and impeachment proceedings are closed sessions and are open only to the following:

  1. Student Senate members,

  2. Student Senate advisor, and

  3. Any and all witnesses called by the Student Senate or by the member whom the proceedings are being
    made against.


SECTION III:


Impeachment will follow this procedure:

  1. Two-thirds (2/3) vote of all Student Senate members, followed by

  2. Approval by the Student Senate advisor and the Dean of Student Development.


SECTION IV:


Appeal for removal from the Student Senate is by the following procedure:

  1. Written statement with in five (5) days of the impeachment proceedings to the Dean of Student
    Development.

  2. Hearing will be held within two weeks prior to an appeals board consisting of:
    1. the Student Senate advisor,
    2. the Student Senate president,
    3. the Dean of Student Development

  3. The petitioner must present all written documents, statements and witnesses at this proceeding.

  4. To avoid an impeachment hearing, the charged individual retains the right to submit a letter of
    resignation to the Student Senate prior to the conclusion of the proceedings.


SECTION V:


In the event of a vacancy the president shall have the power to fill the vacancy with the approval of the Student Senate until a special election may be held to fill the vacancy. This special election must be held within thirty (30) days following the occurrence of the vacancy. Notification shall be brought to the attention of the students at least ten (10) school days prior to the date of the election.


SECTION VI:


If the president does not return to Clinton Community College in the fall or spring or does not maintain a 2.00 cumulative grade point average or the 2.50 requirement, or has resigned before the fall or spring semester, the vice-president shall become the president of the Student Senate and will serve as president for the remainder of the academic year. In case of impeachment of the president, the vice-president assumes the office of the presidency or if the vice-presidency becomes vacant for any other reason, Student Senate members not elected as secretary or treasurer may be elected by the Student Senate members to fill the vice-presidency for the remainder of the year.


ARTICLE VII - METHOD OF AMENDMENT

SECTION I:


Amendments to the Constitution may be proposed by any Student Senate member or any student who presents a petition containing the signature of at least ten (10) percent of the students at Clinton Community College who favor the amendment.


SECTION II:


The amendment will then be submitted to the Student Senate. It must be read and discussed at least one meeting prior to being voted on.


SECTION III:


All proposed amendments must be approved by a majority vote of all Student Senate members.


SECTION IV:

If approved by a majority vote of the Student Senate, the amendment is then sent to the students to be voted on. It must be approved by a majority of all those voting in a referendum held for the purpose of ratifying the proposed amendment. All amendments shall go into effect immediately after notification of passage.


SECTION V:


All proposed amendments shall be publicized on campus for a period of not less than five (5) school days after being received by the Student Senate from the Constitution Committee. The Constitution Committee’s recommendation shall also be publicized.


ARTICLE VIII - ACCEPTANCE OF NEW CONSTITUTION AND BY-LAWS


SECTION I:


This new Constitution and By-Laws proposed by the Student Senate and ratified by the Student Senate and the students of Clinton Community College shall be the governing Constitution and By-laws effective upon date of ratification.