Records and Registration Specialist

Scott Community College is seeking a full-time Records & Registration Specialist. This position will serve the Scott Community College Campus registration office.

Position Title:

Records and Registration Specialist

Reporting Relationship:

Registrar

Starting Salary:

$17.74/Hour

Position Summary:

Primary contact for the enrollment department, providing information and registration policies and procedures to students, faculty, staff and external customers. Maintains and updates credit computer records. Sends transcripts and facilitates the registration process. Assists with graduation processes. Works as back-up for the Veteran Affairs Certifying Official when needed. Performs general clerical and secretarial duties.

Minimum Qualifications:

• Associates degree required, Bachelor’s degree preferred plus extensive computer experience.  
• Must be a self-starter, an independent worker, and demonstrate ability to handle multiple tasks and manage priorities and confidential information in a complex setting.  
• Must possess excellent written and verbal communication and interpersonal skills.   
• Ability to work effectively with a diverse academic staff and student population as well as external constituents.   
• Must be able to work flexible hours including occasional evenings and Saturdays.  

Typical Duties and Responsibilities:

• Specialist duties for Registrar’s office include but are not limited to greeting visitors, providing information relating to all aspects of registration and records and assist them to the appropriate office, individual or web location if needed. Directs calls to appropriate individuals, and schedule appointments as necessary.
• Prepares and maintains credit records and files, verifies data regarding student records, records of transactions, grades, academic status, registration status, graduation status and EICC transfer coursework to include printing and distribution of student transcripts.  
• Provides information to students, faculty, staff and public concerning policies and procedures.
• Responsible for recording high school and college transcripts, ACT scores, assessment tests, Phi Theta Kappa designations, and historical records as needed.  Additionally, assigns on-line faculty ID’s.  
• Responsible for the electronic files on DocuWare and for microfilm records.  Scans and indexes files including students records, registration materials, and grade sheets.
• Assists Veteran Affairs Certifying Official with the maintenance of the Veteran files and provides any needed backup.
• Assist students with graduation application and gown orders.  Maintain list and orders faculty and staff graduation gowns.  Assist Registrar with graduation rehearsal and ceremony and preparations for these events. 
• Loads, verifies and updates credit course information on computer for registration purposes.
• Provides information and processes all credit course registrations.
• Assist Registration office staff with projects, assignments, events, and information collection as needed. 
• Provides support for the registration phone line. 
• Works with audits for compliancy and accuracy as needed. 
• Is committed to providing quality service that meets or exceeds the expectation of internal and external customers. 
• Performs all other duties as assigned.

Physical Requirements:

• This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
• This would require the ability to lift files, open filing cabinets and bend or stand as necessary.
• Prolonged periods sitting at a desk and working on a computer.

Review of applications will begin immediately and continue until the position is filled. For consideration please complete online application and send resume and cover letter to e-mail EICC-HR@eicc.edu.